Privacy Policy

Welcome to ICE Islamia School! As a community committed to academic excellence and student success, we believe that regular attendance is a key factor in achieving these goals. This Attendance Policy has been established to promote a positive and productive learning environment for all students. We recognize the importance of consistent attendance in fostering academic growth and ensuring the success of our programs. Please take the time to familiarize yourself with the following guidelines, as they outline the expectations and procedures related to attendance at ICE Islamia School. Your cooperation with this policy will contribute to a successful and enriching educational experience for everyone.

• Attendance is mandatory for all classes and tutoring sessions. Students are expected to arrive on time and remain for the entire duration of the session.
• Excessive absences may result in a lower grade, course failure, or dismissal from the program. Students who miss more than 20% of the scheduled sessions may be subject to disciplinary action.
• If a student is unable to attend a session, they must notify the institute at least 24 hours in advance. Failure to provide adequate notice may result in a penalty or loss of credit.
• In case of an emergency or illness, students should contact the institute as soon as possible to report their absence and provide documentation, such as a doctor’s note or police report.
• Tardiness and early departure are discouraged and may be counted as a partial absence, depending on the duration and circumstances.
• The institute reserves the right to make exceptions to the attendance policy in cases of extenuating circumstances, such as military duty, jury duty, or religious observance.
• Students who are absent for more than three consecutive sessions without prior approval may be dismissed from the program.
• Students who miss a session are responsible for obtaining any missed materials or assignments from their instructor or tutor and completing them on time.
• This policy applies to all students enrolled in the institute’s courses and tutoring programs. Students who violate the attendance policy may be subject to disciplinary action, including probation, suspension, or expulsion.

Welcome to our institute’s grading policy, designed to provide transparency and clarity on how student performance is assessed. Our letter grading system, ranging from A to F, incorporates various factors, including exams and assignments. We are committed to fair evaluations, timely feedback, and a supportive environment for academic success.

• The institute uses a letter grading system, with grades ranging from A to F. The corresponding numerical values for each grade are as follows: A (90-100), B (80-89), C (70-79), D (60-69), and F (below 60).
• Grades are determined based on a combination of factors, including exams, quizzes, homework assignments, projects, and class participation. The specific weight assigned to each factor may vary by course or instructor.

• Grading rubrics will be provided for each assignment to ensure transparency in the grading process.
• Final grades will be calculated based on the total points earned by the student, divided by the total points possible, and then converted to a letter grade using the grading scale mentioned above.
• In case of grade disputes, students may request a review of their grade by their instructor or a designated staff member. The review will include an evaluation of the student’s performance and may result in a grade adjustment, if deemed appropriate.
• Students are responsible for keeping track of their grades and contacting their instructor or tutor if there are any discrepancies or concerns.
• The institute reserves the right to modify the grading policy in exceptional circumstances, such as changes in curriculum or assessment methods.
• This policy applies to all students enrolled in the institute’s courses and tutoring programs. Students who violate academic integrity policies, such as plagiarism or cheating, may be subject to disciplinary action, including a lower grade, course failure, or dismissal from the program.
• The institute is committed to providing timely and constructive feedback to students to support their academic progress and success.

Our Academic Integrity Policy underscores the institute’s commitment to upholding the highest ethical standards in academics. Students are expected to maintain integrity in coursework, assignments, and exams, with any form of misconduct, such as plagiarism or cheating, strictly prohibited. Plagiarism, encompassing presenting others’ work without proper attribution, and cheating, involving deception or unfair advantage, are clearly defined. The institute utilizes plagiarism detection software, and violations may result in disciplinary actions, including failure, suspension, or expulsion. Students found guilty have the right to appeal through the institute’s grade appeal process, emphasizing the seriousness and fairness of our commitment to academic integrity.

• The institute expects all students to maintain the highest standards of academic integrity in their coursework, assignments, and examinations.
• Any form of academic misconduct, including plagiarism, cheating, or fabrication of data, will not be tolerated and may result in disciplinary action.
• Plagiarism is defined as presenting someone else’s work, ideas, or words as one’s own without proper attribution. 
• It includes, but is not limited to, copying and pasting from online sources, paraphrasing without citation, and submitting the same work for multiple courses.
• Cheating is defined as any act of deception, dishonesty, or unfair advantage in completing an assignment or examination. 
• It includes, but is not limited to, looking at someone else’s work, using unauthorized materials, and collaborating without permission.
• Fabrication of data is defined as falsifying or altering research results or data to support a particular argument or conclusion.
• Students are responsible for familiarizing themselves with proper citation and referencing techniques and avoiding any form of academic misconduct.
• The institute reserves the right to use plagiarism detection software to check for academic misconduct in student work.
• Any violation of the academic integrity policy will be investigated by the institute and may result in disciplinary action, including but not limited to, failure of the assignment or course, suspension, or expulsion.
• Students who are found guilty of academic misconduct may appeal the decision through the institute’s grade appeal process.
• This policy applies to all students enrolled in the institute’s courses and tutoring programs. 
• Students who violate the academic integrity policy may be subject to disciplinary action, including probation, suspension, or expulsion.

Welcome to our institute’s Code of Conduct Policy, where students are expected to maintain a respectful, professional, and responsible demeanor. This policy prohibits harassment, discrimination, bullying, and offensive behavior towards others. Students must adhere to institute policies on attendance, academic integrity, and safety, reporting any damage promptly. Prohibited activities include the use of illegal substances, inappropriate dress, disruptive behavior, and academic misconduct. Violations may result in disciplinary action, from probation to expulsion. The institute reserves the right to modify and enforce this policy as needed, fostering a conducive learning environment for all.

• Students are expected to conduct themselves in a respectful, professional, and responsible manner at all times while attending the institute. 
• Harassment, discrimination, bullying, or any other form of offensive behavior towards other students, staff, or faculty will not be tolerated. 
• Students are expected to follow all institute policies and guidelines, including those related to attendance, academic integrity, safety, and security. 
• Students are expected to respect the property and facilities of the institute and report any damage or theft immediately to the appropriate authority. 
• The use of drugs, alcohol, tobacco, or any other illegal substances on institute property is strictly prohibited. 
• Students are expected to dress appropriately for the classroom and tutoring sessions, adhering to a business casual or professional dress code. 
• Disruptive behavior in the classroom or tutoring sessions, including the use of electronic devices, is prohibited. 
• Plagiarism, cheating, or any other form of academic misconduct is strictly prohibited and may result in disciplinary action, up to and including expulsion from the institute. 
• Any violation of this code of conduct may result in disciplinary action, including probation, suspension, or expulsion from the institute.
• The institute reserves the right to modify this code of conduct policy as necessary and to enforce it at its discretion.

Welcome to our Tuition and Fees Policy, outlining key guidelines for financial matters. Payments, due before each session or program, can be made per course with approved payment plans available for financial assistance. Be aware that tuition and fees may change, and the institute will communicate any adjustments in advance.

Failure to pay may lead to consequences such as enrollment cancellation or record holds. Withdrawals may qualify for refunds based on the institute’s policy. Additional fees for materials are transparently disclosed. Late payments may incur fees, and discounts or financial aid options are available.

The institute reserves the right to deny enrollment for outstanding payments from previous sessions. Violations may result in disciplinary actions. This policy is applicable to all enrolled students.

• Tuition and fees are charged on a per-course or per-program basis and are due before the start of the session or program.
• Payment plans may be available for students who require financial assistance. These plans must be approved by the institute and may include a service fee.
• Tuition and fees are subject to change without notice. The institute will make every effort to inform students of any changes in advance.
• Non-payment of tuition and fees may result in a hold on the student’s record, cancellation of enrollment, or other penalties as determined by the institute.
• Students who withdraw from a course or program may be eligible for a partial or full refund, depending on the institute’s refund policy. The refund amount will be based on the date of withdrawal and the institute’s refund schedule.
• The institute may charge additional fees for materials, textbooks, technology, or other expenses related to the course or program. These fees will be clearly disclosed to students in advance.
• Late payment of tuition and fees may result in a late fee or other penalties, as determined by the institute.
• The institute may offer discounts or financial aid opportunities to eligible students. These opportunities will be advertised on the institute’s website and in other marketing materials.
• The institute reserves the right to deny enrollment or re-enrollment to students who have outstanding tuition or fees from a previous session or program.
• This policy applies to all students enrolled in the institute’s courses and programs. Students who violate the tuition and fees policy may be subject to disciplinary action, including probation, suspension, or expulsion.

Welcome to our Refund Policy, your guide to understanding reimbursement options for course or program withdrawals. We’ve outlined clear criteria for refunds, providing a transparent process for students navigating changes in enrollment. This concise policy ensures fairness, outlines exceptions for special circumstances, and emphasizes our commitment to a straightforward refund procedure. Students who withdraw from a course or program may be eligible for a refund of tuition and fees, according to the following schedule:

• Withdrawal before the start of the program: 70% refund 
• Withdrawal within the first 2 weeks of the program: 50% refund. 
• The institute reserves the right to make exceptions to the refund policy in cases of extenuating circumstances, such as medical emergencies or family emergencies. 
• This policy applies to all students enrolled in the institute’s courses and tutoring programs. 
• Students who wish to request a refund must complete a refund request form and submit it to the institute’s administrative office.
•  Students who are dismissed from the program for disciplinary reasons or who violate the institute’s policies or code of conduct are not eligible for a refund. 
• Refunds will not be issued for any books, materials, or other supplies purchased for the course or program. 
• Refunds will be processed within 30 days of the request and will be issued in the same form of payment used for the original transaction, unless otherwise requested by the student. 
• Withdrawal after the second week of the program: no refund 
• Note: No refund will be provided after two weeks of enrollment (even if the student has not withdrawn from the course).

Welcome to our Privacy Policy, where we prioritize the protection of your personal information as a student or client of our educational and tutoring institute. This concise policy outlines the collection, use, and safeguarding of your data, ensuring transparency in our practices. By enrolling in our programs, you entrust us with your information, and we are committed to using it responsibly and securely. If you have any questions or concerns, please contact us at 416-628-8169 or info@iceducation.ca. Your privacy is our priority.

• This privacy policy outlines the ways in which we collect, use, and protect your personal information as a student or client of our educational and tutoring institute. 
• We collect personal information, such as your name, contact information, academic records, and payment details, only for the purposes of providing educational and tutoring services to you.
• We may collect personal information through various means, including online forms, email correspondence, phone calls, and in-person meetings. 
• We may use your personal information to communicate with you about your courses or tutoring sessions, to process payments, to provide academic advising or career services, and to comply with legal obligations. 
• We may share your personal information with third-party service providers, such as payment processors, academic institutions, or regulatory agencies, only for the purposes of providing educational and tutoring services to you. 
• We will not sell or disclose your personal information to any third party for marketing or advertising purposes without your consent. 
• We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. We maintain physical, technical, and administrative safeguards to ensure the security of your personal information. 
• You have the right to access, correct, or delete your personal information held by us. You may also withdraw your consent for us to use your personal information at any time, except where we are required to retain it by law. 
• We reserve the right to update or modify this privacy policy at any time. We will notify you of any material changes to this policy by email or through our website. 
• By enrolling in our courses or tutoring programs, you consent to the collection, use, and protection of your personal information as outlined in this privacy policy. 
• If you have any questions or concerns about our privacy policy or the handling of your personal information, please contact us at 416-628-8169 or email us at info@iceislamiaschool.ca.

Welcome to our Safety and Security Policy, a testament to our institute’s unwavering dedication to creating a secure and nurturing learning environment. With a commitment to compliance with safety regulations, regular audits, and comprehensive training, we prioritize the well-being of our students, staff, and facilities. This policy underscores our collective responsibility to report concerns, maintain preparedness through drills, and provide support to those affected by safety incidents. Your safety is at the forefront of our mission, and we continuously review and update this policy to meet the evolving needs of our community.

• The safety and security of our students, staff, and facilities are a top priority for our institute. We are committed to maintaining a safe and secure learning environment that promotes academic excellence and personal growth.
• The institute will comply with all applicable federal, state, and local safety and security regulations, including fire safety codes, building codes, and emergency preparedness plans.
• The institute will conduct regular safety and security audits to identify potential hazards and implement corrective measures.
• All employees and students are responsible for reporting any safety or security concerns to the appropriate authorities, such as campus security or local law enforcement.
• The institute will provide appropriate training and resources to employees and students on safety and security procedures, including emergency response, first aid, and CPR.
• The institute will maintain a secure campus environment, including adequate lighting, surveillance cameras, and controlled access to buildings and facilities.
• The institute will conduct background checks on all employees and contractors who have access to students or sensitive information.
• The institute will maintain a crisis management plan that includes procedures for responding to emergencies, such as natural disasters, accidents, or violent incidents.
• The institute will conduct regular safety drills and exercises to test the effectiveness of the crisis management plan and ensure that employees and students are prepared to respond to emergencies.
• The institute will communicate safety and security information to employees and students through various channels, such as newsletters, website updates, and training sessions.
• The institute will establish a protocol for reporting and investigating safety and security incidents, including incidents of violence, harassment, or discrimination.
• The institute will provide appropriate support and resources to students who have been victims of safety or security incidents, including counseling and medical services.
• The institute will cooperate with local law enforcement agencies in investigating and prosecuting safety and security incidents that occur on campus or involve institute personnel or resources.
• The institute will review and update this safety and security policy on an annual basis to ensure its effectiveness and relevance to the evolving needs of our community.

Welcome to our Diversity and Inclusion Policy, a testament to our institute’s dedication to creating a learning environment that values and embraces the unique identities and contributions of every individual. We are committed to equal opportunities, fostering inclusivity in all aspects of our operations, from recruitment to curriculum. Recognizing diversity as a catalyst for academic excellence, we prioritize maintaining a safe, respectful space free from discrimination. This policy serves as a living commitment, evolving with continuous improvement and accountability, inviting feedback from our community to further enhance our efforts. Join us in building an inclusive and equitable learning community for all.

• Our institute is committed to fostering a diverse and inclusive learning environment that values and respects the contributions of all individuals regardless of their race, ethnicity, national origin, religion, gender identity, sexual orientation, age, disability, or socio-economic background.
• We are dedicated to providing equal opportunities and access to education and tutoring services for all students, and to creating an inclusive and welcoming environment that supports their academic and personal success.
• We strive to promote diversity and inclusion in all aspects of our operations, including recruitment, admissions, curriculum, student services, and faculty and staff development.
• We value and celebrate the unique perspectives, experiences, and identities that our students and staff bring to our institute, and recognize that diversity is an essential component of academic excellence and innovation.
• We are committed to providing a safe and respectful learning environment that is free from discrimination, harassment, and bias, and to responding promptly and effectively to any incidents of such behavior.
• We encourage open dialogue, active listening, and respectful communication among our students and staff, and provide resources and training opportunities to promote cultural competence and understanding.
• We recognize that diversity and inclusion are ongoing and evolving processes, and are committed to continuous improvement and accountability in our efforts to promote these values.
• We encourage feedback and suggestions from our students and staff on how we can improve our diversity and inclusion efforts, and welcome the participation of all individuals in creating a more inclusive and equitable learning community.
• This policy applies to all students, staff, and faculty of our institute, and serves as a foundation for our commitment to diversity and inclusion.

Welcome to our Student Services Policy, outlining the array of resources and support available to enrich your academic journey and personal development at our institute. From academic advising to tutoring, counseling, career services, and disability accommodations, we are committed to providing comprehensive assistance tailored to your needs.

Our policy ensures accessibility for all enrolled students, with confidentiality and privacy respected in every service. Your feedback is crucial for continuous improvement, and we strive to offer services during regular hours, evenings, and weekends, both in person and through remote channels. Explore the diverse services designed to support your success and well-being throughout your educational experience.

• The institute provides a range of student services and resources to support academic success and personal development. These services may include academic advising, tutoring, counseling, career services, and disability accommodations.
• Academic Advising: The institute offers academic advising services to assist students with course selection, degree planning, and academic progress. Advisors may also provide guidance on study skills, time management, and other academic strategies.
• Tutoring: The institute offers tutoring services to help students improve their understanding of course materials and develop effective study habits. Tutors may provide one-on-one or group sessions in various subject areas.
• Counseling: The institute offers counseling services to support students’ emotional and psychological well-being. Counselors may provide individual or group sessions to address personal, academic, or career-related concerns.
• Career Services: The institute offers career services to assist students with career exploration, job search, and professional development. Services may include resume review, interview preparation, networking opportunities, and job placement assistance.
• Disability Accommodations: The institute provides disability accommodations to students with documented disabilities. Accommodations may include extended testing time, assistive technology, or alternative formats for course materials.
• Eligibility for Student Services: Student services are available to all students enrolled in the institute’s courses and programs. Students may be required to meet certain eligibility requirements, such as minimum GPA or course prerequisites, to access certain services.
• Confidentiality: The institute respects students’ privacy and confidentiality. Information shared with student services staff is confidential and will not be shared with others without the student’s consent, except in cases of legal or ethical obligations.
• Feedback and Evaluation: The institute welcomes feedback from students about the effectiveness and quality of its student services. Students may be asked to participate in surveys or evaluations to provide feedback on their experiences.
• Availability and Access: The institute strives to provide student services that are accessible and convenient for all students. Services may be available during regular business hours, evenings, and weekends, and may be provided in person or through remote channels, such as online or telephone.